Charlotte Water - Water Wagon and man filling up a bottle of water from it

Water Wagon Booking Request Form

Thank you for your interest in booking the Charlotte Water Wagon! We look forward to the opportunity to bring tap water to your event.

Please ensure a thorough review of the booking and event requirements found on our webpage also available at the end of this document.

Upon form submission, you will receive a confirmation of receipt from Jennifer Frost (jennifer.frost@charlottenc.gov) and Charlotte Water will begin the review process.

Please allow a minimum of five business days for requests to be reviewed, approved, and confirmed.

The Water Wagon must be booked at least 30 days in advance of the requested event date.

Contact Information

Organization

Phone Number

Event Details

Date and Time Requested

Event Duration

Location of Event (address and brief description of site):

Description of Event:

Are you the event organizer? Yes/No

Yes

If not, please provide the contact information for the event organizer and organization:

Is the event free and open to the public? Yes/No

Yes

If no, please provide additional details (e.g., is this a ticketed event? Is it limited entry?)

Is the event expected to have over 750 attendees? Yes/No

Yes

Will the water wagon be accessible to all attendees? Yes/No

Yes

Is the site location appropriate based on the requirements below for weight limits or grassy areas? Yes/No

Yes

Any additional information you would like to add?

Requirements for Water Wagon event attendance

Initial under each item below to indicate you understand and agree to the booking requirements:

1. The event must be in the Charlotte Water Service Area.

2. There must be at least 750 attendees planned to attend the event.

3. Events that are free and open to the public will take priority over ticketed events. Ticketed or limited-entry events will be assessed on a case-by-case basis.

4. Charlotte Water educational/promotional materials will be set up alongside the Water Wagon at each event.

5. If the Water Wagon is parked on a paved surface, it must be able to support at least 20,000 lbs.

6. If the Water Wagon is parked on a grass surface, there must be proper notification and approval by the property manager/event coordinator.

7. Water Wagon must be accessible to all attendees.

8. The Water Wagon must be booked at least 30 days in advance of the requested event date.

9. Charlotte Water needs at least 48 hours between events to refill and test the drinking water, special cases may be possible during back-to-back weekend events (e.g. a Saturday, then Sunday event), but are not guaranteed.

10. Charlotte Water will generally only participate in one Water Wagon event per week. Special exceptions may exist for back-to-back events (for example, a Saturday then Sunday) and will be evaluated on a case-by-case basis.

Event hosts must agree to the following

1. The event space must be 15 feet wide by 20 feet deep. It must accommodate an F-250 truck and Water Wagon to pull through and park. The truck may be relocated after Water Wagon is secured for the event.

2. Event space with access for one or two 15-amp electrical outlets is strongly recommended.

3. In an emergency, Charlotte Water has the authority to cancel Water Wagon participation at an event. It will be up to Charlotte Water to determine if the Water Wagon can be rescheduled for a different date.

4. If the Water Wagon is emptied at an event, it cannot be refilled to serve more water.

5. The Water Wagon cannot be delivered the day prior to an event for security and water quality purposes.

6. The Water Wagon must be always staffed by Charlotte Water employees.

7. Only a licensed, Charlotte Water employee can move/pull the Water Wagon.

8. Charlotte Water staff may take photos of the Water Wagon while in use for future use by Charlotte Water on social media.

Does the host agree with the previous statements?

Please sign and date below and then click the submit button.

First Name

Last Name

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I agree to electronically sign and to create a legally binding contract between the other party and myself, or the entity I am authorized to represent.